Three to-do apps and types of task management

This post hasn't been updated in over 3 years.

As the preparations for B:READ’s Mabohai Bookswap were in full swing last month, I found myself using managing tasks using not one, not two, but three to-do apps in that same period. I admit that I enjoy keeping lists, and they help me keep track of things in my head; but at one point, it did occur to me: “Why am I using three different apps to handle my tasks? This is kind of ridiculous.”

So I took a closer look at the apps, and as it turns out, there wasn’t a problem of redundancy – the tasks recorded in each app were mostly different. Each app served a different purpose, depending on what tasks I wanted to achieve.

1. Weekly goals

I am terrible at keeping to any weekly goals – yes, I find my day job a challenge, thanks for asking – but I keep trying!

Workflowy is a web app and an iOS app. Its specialty is that you can have tasks at different levels, which I can break down or move up as I wish.

For example, here I have a list of things I meant to do within a week:

Screenshot of Workflowy app, shows higher level tasks under 'By 16 June 2013'. One of the tasks is called 'Finished Documentation for [x]'.

If you have ever found it difficult working towards such high-level tasks, you may understand that vaguely defined list items like “Documentation” just aren’t helpful when you’re panicking or procrastinating, because they seem like such big tasks. Read more…

12
Jun 2013
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